They tap one button. Location or Bluetooth verifies they're actually there. You get instant check-in reports. Reasonable cost to you — free for your group, forever.
The problem
You know it. Sign-in sheets get passed. Hand-counts burn time. And specialized hardware costs your people money for a device they'll rarely use.
Get passed down the row. Friends sign for friends. No timestamp, no verification, and a mess to reconcile later with no audit trail.
Burns valuable time at the start of your meeting. Scales terribly. With a large group, it's physically impossible to do efficiently.
Cost participants $30–60/year. Get shared, lost, or forgotten. You're making people buy a single-purpose gadget they resent.
How it works
Be ready to accept check-ins within minutes of making an account.
Pick a unique event code. Set your check-in location on a map and optional day/time windows.
Participants install the free app and enroll with your event code. One-time setup — they never need to re-enroll.
They tap one button. Their phone verifies they're actually there. Reports compile instantly to your account.
Verified presence
The only check-in tool with location verification strong enough to provide reliable data — and defensible enough for a formal audit.
Define a check-in area on a map. When a person taps "Check me in," their phone's built-in location abilities verify they are inside the area. Location is used for under one second, then discarded — never stored on our server.
Best for: Outdoor venues, athletic fields, low-rise and low-density buildings.
A small USB-powered device that broadcasts a Bluetooth signal. Phones detect it within 150 ft — no pairing, no setup. Turns any windowless room or basement into a precision check-in zone.
Best for: Lecture halls, basements, deep interiors, high density, multi-story buildings, or in "concrete jungles"
Why Youhere
| Youhere | iClicker | Top Hat | Google Forms | Sign-in sheet | |
|---|---|---|---|---|---|
| Verifies physical presence | ✓ Phone's location + beacon | Weak — shared | Weak — IP only | ✕ None | ✕ Forgeable |
| Cost for participants | Free forever | $30–55/yr | $30–60/yr | Free | Free |
| Reliable, verifiable data | ✓ Yes | ✕ Sharing problem | Partial | ✕ No verification | ✕ No verification |
| Setup time | 2 minutes | Institutional deal | Institutional deal | 5 minutes | 0 minutes |
| Group privacy | No email, no account | Account required | Account required | Google account | Name on paper |
| Works for large groups | ✓ Instant | ✓ | ✓ | ✓ | ✕ Chaos |
Youhere costs the leader $99.99/year. Your group never pays a cent.
Privacy
We built Youhere so you'd never have to apologize for asking people to use it.
A phone's location is read once when "Check me in" is tapped, then immediately discarded. Never stored on our server. Ever.
The app stays frozen until the button is tapped. It is not an "always-on" tracker. Zero ads, zero in-app purchases.
No email, no phone number, no password, no signup. Participants enter a name and an event code. That's it.
Scramble participant names so even our server can't read your roster. Only you hold the translation key.
They already have the app
The same app used for check-ins also handles voting, exams, and complex scheduling — no extra downloads.
Pose a question mid-class. Students tap in answers. See a real-time histogram of responses on your laptop.
Multiple-choice bubble form right on their phones. Auto-graded, instant results, CSV export. First 50 exams free.
One enrollment, unlimited events. Perfect for marching bands, athletic teams, or any group with changing locations and times.
Pricing
Start with 14 days of unlimited check-ins — free, no credit card. Then pick what fits.
All plans include unlimited events, participants, and CSV export.
Detailed Guide
Be ready to accept check-ins within minutes. Just follow these steps.
Make an account and log in to your dashboard.
Click the blue Actions dropdown, select "Create a map-based check-in", and set your event details—including an event code.
Have your group install the free Youhere app and enroll using your event code. Your group is now ready to start checking in.
Get started
Make an account, set a location, share the code. You'll be accepting check-ins before your next meeting starts.
From real users
Leaders, coaches, and
organizers trust Youhere.
How long does it take to have my group check in? I really don't know, because when I'm ready to start our meeting, everyone's already checked in. Everyone kind of does it at once! Definitely glad to be using it.
Group leader — 120-person gathering
I use Youhere for my large group gatherings. It is really simple and user friendly. Well worth the cost.
Verified Customer
Your system appears elegant, uncluttered, and is easy to set up and use. Thanks for your development work.
New customer — via email