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Youhere.org is attendance supercharged using mobile-phones. How?

• Group leaders (teacher, coaches, etc.) set a geofence around a location on a map.
• Each participant uses an app on their phone to self "check-in" to your geofence.
• Attendance logs are automatically compiled from the app check-ins.
• Eliminate the usual "roll calling" entirely.
• Just announce ... "Check-in with your phone" ... and your attendance will be done.

If you have a large class, participants that are difficult to follow up with, or work with an unusual location, give Youhere a try. You'll love it.

Here is a one-page factsheet about Youhere, and the story behind it all.

Free...

• Group leaders (teachers, etc.): 100 free check-ins to try out Youhere with your participants.
• Participants (students, etc.): Free app used to check-in (Apple App Store or Google Play) .

Then...

• Group leaders: $49.99 for 12 months of unlimited attendance in an unlimited number of classes (after the 100 free check-ins have been used).
• Participants: Always free. Participants never pay. The check-in app is completely free with no ads or "in-app" purchases.

To take attendance with Youhere:

1. You: Make an account here, create a class, and configure your geofence.
2. Students: Download our 100% free app (https://youhere.org/app) and use it to enroll in your class.
3. Students: Use the app to check into your class at the right time and place.
4. You: Use the attendance records compiled under your account.

Yes! Location abilities (GPS, etc.) on a person's phone are used to confirm their presence in a location (and time) you need.

Phones know how to locate themselves. Think of the last time you used Google or Apple maps on your phone.

• Were you impressed with how it always seemed to know your location?
• Youhere uses the same location capabilities as these mapping apps.
• If in doubt, try it for yourself. Tell this map where you are, then "check in" using the app as you move around. You'll see.

Youhere can easily become a 95% proxy for your group's attendance. Why 95%?

Well, some of your participants will show up with dead phone batteries, or will check in within the GPS zone that "bleeds-over" your location (and then leave). Some will be there but will forget to check-in. Some will insist the app isn't working. The point? If you use Youhere, you nay need to manually keep attendance for 5% of your group.

So for example, suppose you have a group of 70 participants. With the 5%, your attendance has been reduced to manually looking after just 4 people (down from 70). That is pretty awesome and is about as good as any attendance taking method is going to get.

This is unusual in this day and age, but Youhere also has a few "manual attendance" options.

• The Website (Youhere.org) is for group leaders to administer attendance (and view attendance records). There are no participant services on the website.
• The App is what participants use on their phones to check in. There are no administration services on the app.

• We don't ask for any contact information on your participants.
• We only log when a participant successfully checks into your geofence.
• We do not log where a participant is if they are not within your geofence.
• Want fully anonyminity? Have your participants use pseudonyms.
• Participant privacy is built into the architecture of Youhere. Read our privacy policy.

Attendance Reports

Student check-ins are collected into your Youhere account. There are many reporting options available to you.

Export to Excel (a .csv fle)

Every check-in collected for a given class of yours can be sent to you in a single .csv file. This will load into Excel, for example, allowing you to store, manipulate, and view your attendance data on your own computer. This may also be imported into your class management system.
Here is a sample:

Quick copy and paste

Small, copy-and-paste text-boxes are placed throughout the various reporting pages on our account. These allow for quick copying and pasting of your attendance records, into your own software (Word, Excel, course management software, etc.). Here is the most popular one, showing the number of times a student has checked-in.

Convenient online views

A class-wide calendar view is available, showing the total number of check-ins on a given day.

Student-by-student look

A student-by-student look is available, showing how many total check-ins each student in your class has.

Calendar view for a given student

A calendar view for each student is available, showing the days a given student checked-in.

List view for a given student

A list view for each student is available, that shows the days a given student checked-in.

Attendance Explorer

Finally, an 'attendance explorer' is available, allowing you to construct custom views of your attendance logs. Here a teacher is asking 'Who checked-in on Tue Jan 22 2019 from (16:05-16:30).'

Teachers: Youhere is a very low-bandwith service, exchanging a minimal amount of data during both the registration and check-in processes. We do hear of issues from time to time that might (we think!) be linked to network issues on your end.

Maybe avoid...
...doing the entire Youhere setup together as a class during your first class meeting. Why?

• Your classroom internet is likely handled by a sole router (tucked away in the ceiling somewhere).
• Having tens (50? 100+?) students all suddenly download the app from within a classroom, might bog down the router.
• Then, having students suddenly register the app to themselves might again bog down the router.
• It might be better to announce Youhere in class (or email), and give your students a day or two to get ready to use it^† on their own time (outside of the classroom).
  ^† Download the app (see youhere.org/app) and enroll in your class using the class-code you give them.

Checking in tips for students (to be within the geofence)

• Be sure the phone is "on" for at least 15 min before arriving in class. Internally, phones are always working on honing their locations and sometimes need a bit of time to do so.
• Having the phone on outside for a bit (as one walks to class, etc.) helps a lot.
• The 100% test: Tap on Google or Apple maps and be sure they are locating you properly.
• Youhere uses the same internals as the maps. If the maps work, your Youhere check-in will work (and conversely, if the maps are not working, your Youhere check-in will likely fail).
• If a check-in fails (you are too far away), just wait a few minutes (see the top point) and try again. There is no penalty for attempting multiple check-ins.

Quick help sheet (feel free to distribute)
If students can't seem to enroll here's what usually fixes it: help sheet

Mostly teachers, in their classrooms, but also...

• Music teachers, to be sure students are going to practice rooms.
• Coaches, to be sure athletes are going to the track/field.
• Fraternities and sororities, to be sure pledges make it to study time in the library.
• Leaders of after-school programs.
• Outdoor docents, rangers, and trail guides.
• Union activists for rallies and meetings.
• Club presidents at functions (think bike and hiking clubs).
• Marching bands for attendance at practice or performance venues.

About 15,000 people per month check in using Youhere, from all over the world. Here is a check-in snapshot from a recent Tuesday.

Youhere is great for people checking in to a given goefence. But what about checking out again?

Simple! Just add a second "open check-in" time to your class, and use this as the "check-out" time. As an example, suppose you have a class that meets Mondays from 10am-11am. Set two "check-in" times. Monday, 10:00-10:05 and another 10:55-11. Student check-in as they arrive (in the first 5 min of class), and again as they leave (in the last 5 min of class). As attendance tallies grow, you'll expect two check-ins from each student for each class.