How to take attendance with Youhere
Be ready to take attendance in a few minutes. Here's a guide on what to do.(We have a 1-page PDF available if you wish, and a guide on what to expect on the first day.)
- Start by making an account.
- Log in.
- After logging in, a page will come up with a blue dropdown. Click it, then select "Create a map-based check-in."
- A new page will appear that will allow you to configure your attendance needs. This includes naming it (the "event code"), and setting any location and time/date
requirements on the check-in. As you start, we don't recommend setting the check-in distance to less than 50 m.
- When done setting things up, click "Save."
- Have your participants install our app on their phones. They can find it at youhere.org/app.
- Using the app, your participants should enroll in your attendance event using the name (class code) you set steps #3 - #4.
- Your participants may now use the app to check-in to your event.
Youhere.org: How to set up attendance taking
Taking attendance with Youhere takes two parts. The first has to do with administrative settings
on this website, Youhere.org. The second has to do with the app that your
participants install on their phones.
With the website, you create an attendance event with some name, like
my-check-in. Under this name, you'll use a map to locate the
center-point (location) for your attendance. You'll also set an 'inclusion zone'
around this center-point that defines an acceptable attendance region (sort of like a
fence). You can also restrict check-ins to particular days or times.
With the app, (Apple App Store or Google Play) your participants will enroll in your attendance event using
the name my-check-in using the app on their phones. After this, they may begin using
the app to "check-in" to your event.
Here's some more details.
1. Make an account for yourself at Youhere.org.
2. After logging in, you'll be taken to the 'main menu,' that looks like this:
3. Click the blue 'Actions' dropdown.
Then choose 'Create a new geofence check-in.'4. Type a simple code to name your attendance event.
Keep this short and easy to type as your participants will key this into their phones, to connect with this event.
5. Mark the center-point and inclusion zone for attendance.
Using map controls (panning and zooming) locate the center-point for your attendance. When you find it on the map, click on it, to drop a marker on it.
Set the 'inclusion zone' by keying in some distance into the 'Allowable distance' text box. Do not be to 'tight' initially with your inclusion zone (50 m usually works best to start).
6. Select your timezone.
Select your timezone from the dropdown box. Be sure the local time it generates is correct.
7. Restrict check-ins to particular days and times.
You may only want participants checking in during specific times. If so, click the 'Add a day and time...' button.
A window will pop up allowing you to select a day and a 'start' to 'end' time for allowing check-ins. Times in the window are in 24-hour (i.e. 'military' or 'European' time).
You may add as many days or times as you wish to a given event. If given, only one check in per day/time interval is allowed per participant. If you don't choose any days or times, then check-ins will be accepted at any time.
8. When done...
Click 'Save...' when you are done, and then return to the main menu. You'll see your events appear.
Set "Allow new enrolls" to "yes" and "Attendance Mode" to "Normal."9. Have your participants download the app to their phones
You can also give them this link: youhere.org/app
10. You are ready!
Have your participants use the app to enroll in your event by the name you gave it in Step #4. They are now ready to check-in to your event using the app.